Code of Conduct

"Our characters are the result of our conduct." - Aristotle

As host and/or organizer of this event, WoodForSheep Hobbies Ltd. and its designated staff (as identified by badges or uniforms, or introduced at the beginning) aims to provide an environment that is:

  • Fun
  • Safe
  • Inclusive
  • Fair and legal (for sessions such as a game tournament or following as per any specific game system)

All participants (including staff, special guests, volunteers and attendees) are expected to:

  • Exercise behaviour that contributes to the desired environment as per above
  • Be courteous and civil to all other participants
  • Respect and accept decisions and judgement regarding game-related rules/outcomes as made by staff, special guests and/or volunteers (as per a tournament organizer or game facilitator)

Actions and behaviour that will not be tolerated include (but will not be limited to):

  • Excessive vulgar, sexual, or overly mature language and themes.
  • Any and all illegal behaviour (such as theft and any forms of assault)
  • Any and all forms of harassment (including but not limited to verbal, physical and digital)

What is Harassment?*

  • Harassment is a form of discrimination. It includes any unwanted physical or verbal behaviour that offends or humiliates you. Generally, harassment is a behaviour that persists over time. Serious one-time incidents can also sometimes be considered harassment.
  • Harassment occurs when someone makes unwelcome remarks or jokes about your race, religion, sex, age, disability or any other of the grounds of discrimination; threatens or intimidates you because of your race, religion, sex, age, disability or any other of the grounds of discrimination; makes unwelcome physical contact with you, such as touching, patting, or pinching.

*from the Canadian Human Rights Commission (https://www.chrc-ccdp.gc.ca/eng/content/what-harassment-1)

What to do:

  • Participants who feel unsafe, harassed and/or offended should notify designated staff immediately. Alternatively, incidents can be anonymously reported through this form.
  • Staff will notify those responsible for disruptive behaviour and request for compliance and behaviour adjustment considerate of other attendees.
  • For incidents of harrassment and/or illegal behaviour, staff will dismiss offensive participants from the event location immediately.
  • Local authorities will be contacted and reported to where deemed necessary by staff.

Privacy Policy:

  • Only designated staff have access to review reported incidents. If necessary, the event administrator may be included to discuss and deliberate any actions deemed required to resolve or address the reported issue. If further individuals need to be included (ie event coordinator, dungeon master, etc), only relevant details will be shared with this expanded circle, to reach a deliberated conclusion.
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